Employment Opportunity at Resources for Rural Community Development, Inc. dba AccessHome

Posted June 3, 2020 

Adminstrative Assistant

Definition:

Under general supervision of Executive Director, performs a variety of general office-work in support of the various programs of AccessHome.  General office work includes: typing, filing, scheduling, record keeping, data entry and retrieval, oral communications, document preparation and review.

 

Distinguishing Characteristics:

The Admin Assistant regularly performs a variety of duties requiring adaptation to a variety of situations, in which judgment is used to apply the guidelines, procedures, and work methods of the program area. Willingness to answer emergency calls after hours.

 

Fulltime/Part-time:

This is a part-time position starting at twenty-five (25) to thirty-two (32) hours per week.

 

Examples of Duties:

  • Types from handwritten or typed copy, utilizing appropriate software, a variety of materials, including letters, memos, and internal forms.

  • As receptionist, receives and screens all telephone calls and visitors to the facility, putting through calls and/or referring callers and visitors to an appropriate person, taking messages.

  • Prepares, organizes and distributes a variety of materials, including schedules, charts, form letters, and referral packets; inputs data from reports, forms or questionnaires; sends and receives faxes; shreds documents.

  • Organizes and maintains a variety of internal records and files including administrative and consumer files; retrieves a variety of materials, according to established procedures; prepares new files and may purge files.

  • Receives, opens, date stamps, sorts and distributes incoming mail, correspondence and referrals; prepares and processes outgoing, takes mail to post office.

  • Sorts, reviews, proofs and/or verifies accuracy of a variety of materials.

  • Schedules appointments and meetings; prepares mailings and notices confirming attendance, and makes room and food arrangements.

  • Create annual binders for Executive Director.

  • Liaison with property managers and tenants as necessary.

  • Work closely with vendors and obtain written estimates prior to the Executive Director authorizing the work (painting, flooring, special requests, etc.)

  • Filing of various documents electronically and or manually.

  • Assist bookkeeper with input bills.

  • Prepare leases/rental agreements and various other documents.

  • Other duties assigned by Executive Director.

 

Knowledge of:

·     Modern office methods, procedures, filing standards.

·     Microsoft Office (Outlook, Word, Excel), QuickBooks, and database applications.

·     Business English, grammar, spelling, and punctuation.

 

Additional Beneficial Skills:

  • Experience working with underserved population.

  • Understanding of tenant/landlord laws

  • Experience or knowledge for procurements (non-profit negotiations for purchasing appliances, and furnishings, etc. on behalf of organization).

  • Knowledge for obtaining bids or estimates from vendors.

 

 Skill in:

·     Typing a variety of materials from handwritten or typed copy utilizing appropriate software; minimum accurate typing speed of 45 works per minute.

·     The operation of a variety of office equipment including; personal computers, copiers, scanners, 10- key calculators; telephone system; etc.

·     Maintaining the confidentiality of client and organizational data.

·     Preparing and maintaining accurate files and records.

·     Dealing with the public with tact and courtesy.

·     Understanding and following oral and written directions.

·     Exercising independent judgment within established guidelines; applying rules, regulations, and procedures to specific circumstances; meeting deadlines.

·     Concentrating and attending to detail in a working environment with frequent interruptions.

·     Effective written and oral communication skills.

 

Physical Requirements and Ability to: 

The abilities required of this position may include but are not limited to the following:

·     Read printed and handwritten documents as well as computer terminal displays throughout the day.

·     Speech and hearing sufficient to receive and communicate detailed information by phone and in person with a professional office manner.

·     Operate standard office equipment including keyboards, calculators, phones, etc; with the ability to manipulate papers and supplies.

·     Move throughout the work site and building; reach lift and bend to retrieve and/ or file materials.

·     Sit or otherwise remain stationary at work post for extended periods.

·     Drive a motor vehicle.

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Other Requirements:

Will require the possession of a valid California Driver’s License and a satisfactory driving record, possession of or access to an insured vehicle, willingness and ability to travel.  May be required to take other seminar and/or college level courses to continue to upgrade necessary job-related skills.

 

Willingness to complete Background check. In addition, a pre-hire drug screening will be required

 

Qualifications:

High school diploma or equivalent completion of the twelfth grade and/or successful completion of a business school curriculum, and at least two years of clerical and typing experience. Previous non-profit experience as an employee or volunteer position helpful. Pay based on experience.

 

To Apply: send resume to dsmith@accesshome.org and please include Operation Specialist/Admin Assistant in the subject line. Recruitment ends 06/15/2020 @ 5:00 pm.

 

No phone calls or walk-ins please.

Resources for Rural Community Development Inc., dba AccessHome is a 501(c)3 corporation. AccessHome was founded in 1997 by Far Northern Regional Center (FNRC) and is a service provider for people with developmental and/or intellectual disabilities. In recent years the agency has also served other underserved populations.

530-224-2800

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